【Duties and responsibilities】
- Act as receptionist for the school; greet and receive public, parents, students, vendors, etc. in a courteous manner; monitor all persons entering and exiting the school; maintain visitor log; direct or escort visitors to various locations or staff members; conduct school tours as necessary.
- To operate a telecommunications system; receive incoming calls; record information as required; transfer calls to appropriate department/staff; respond to inquiries and/or takes messages and distributes to appropriate office/staff.
- To track attendance accounting of all students using the Student Information Systems; prepare weekly and monthly attendance reports and all necessary documents related to student attendance.
- To verify student absences either through written or verbal communication with parents or guardians (e.g., telephone, email).
- To provide translation or interpretation support where needed
- To assist in producing documents, briefing papers, reports and presentations
- To ensure that all the student files, documentations and records are collected, kept well organised and are stored and/or passed on in the appropriate manner.
- To coordinate logistics and organisation for meeting, trips, event, function, etc.
- To coordinate, collect and manage the procurement and payment procedure for related providers.
- To provide administrative support to leadership of school sections/functions.
- To support the organization of implementation of school events and activities.
- To support parent, school, and community coordination.
- Any other reasonable assigned work.
【Minimum qualifications and experience required】
- Bachelor’s degree or above
- Excellent verbal and writing skills in both Chinese and English
- IT literate
- Good understanding of School environment
- Good Sense of Customer Service, self-motivation and attention to details
- Demonstrate efficiency, ability to manage multiple projects, good organisational and interpersonal communications skills
- Demonstrate discretion and confidentiality at all times
Our employees are committed to safeguarding and to promoting the welfare of children and young people. They ensure a secure, stimulating and well managed learning environment that promotes a sense of safety, support and wellbeing.