Department: Information Technology
Location: Shanghai NewBund Office
Purpose of the job (State in one sentence the overall objective of the job)
Provide admin support and executive assistance to Head of IT-China and support the China IT department by performing a diverse range of duties and administrative projects, utilizing strong communication and administrative skills, and work cross culturally.
Your role:
85 Provide executive assistance to the China IT head on administrative tasks such as scheduling and maintenance of daily calendars, management of corporate travel, expense reporting etc.
85 Support the team with procurement activities and PO process.
85 Oversee the allocated department administrative budget and review admin expenses.
85 Support on the department / team events by planning, organizing, and executing on department outing, annual dinner, family day etc.
85 Manage the department communication needs by organizing department meetings, maintain attendee list, and manage meeting agenda.
85 Assist China IT Head in the creation of a biannual department newsletter.
85 Coordinate all admin activities such as transportation arrangement, mailing, filing, stationary supplies, canteen etc
85 Other related administrative work like name card printing, tel/mobile phone application etc.
Who you are:
85 Secretarial experience or event arrangement experience is preferred
85 Collaborative and flexible in personal interactions at all levels of the company as well as collaborative interactions within the company assistant network.
85 Basic English, written and spoken
85 Basic knowledge of Microsoft Office applications (Outlook, Word, PowerPoint)
85 Good planning and organization skill
85 Good communication skills
Your Key performance:
Task to be completed timely, orderly, effectively.
Customer satisfactory rating