Job Summary:
We are establishing a dedicated Offshore Billing and Accounts team to handle A/R and A/P postings, ensuring accurate and timely billing. The team will actively engage with operations teams, clients, and vendors via email conversations to monitor actual charges, process invoices, and manage accounts. Strong analytical skills and the ability to interpret quotes and notes from O/P or sales teams are essential.
Key Responsibilities:
Billing (A/R) Responsibilities:
1.Invoice Processing:
* Monitor shipments with "JRB" job status and issue invoices based on billing instructions and auto-rating details.
* Ensure timely generation and delivery of billing packets in line with the provided SOPs.
2.Client Engagement:
* Actively participate in email conversations with the operations team and clients to stay updated on actual charges.
* Confirm all receivables are accurately aligned with the job file and client instructions.
3.Timeliness and Accuracy:
* Prioritize on-time billing while ensuring all documentation and charges match operational inputs.
* Update job status to "INV" once billing is completed.
Accounts Payable (A/P) Responsibilities:
1.Invoice Verification:
* Review vendor invoices against costs recorded by the operations team.
* Generate and communicate discrepancy reports if the amounts exceed allowable thresholds.
2.Posting and Reporting:
* Post verified costs to the CargoWise system promptly.
* Maintain open communication with vendors to confirm and clarify costs as needed.
3.Collaboration with Operations:
* Stay engaged in vendor email conversations to understand cost structures and verify quotes.
* Ensure all costs are approved and posted before the job file is moved to "CMP" status by the operations team.
Qualifications:
* Bachelor’s degree in Accounting, Finance, or Business Administration.
* Experience in billing, accounts receivable, and accounts payable processes.
* Familiarity with CargoWise or similar systems is a strong advantage.
* Advanced proficiency in Microsoft Excel, including interpreting complex quotations and notes.
Skills and Competencies:
* Strong communication skills in English and Mandarin for effective coordination.
* Ability to work in a detail-oriented and time-sensitive environment.
* Analytical mindset to verify and interpret financial data accurately.
* Proficiency in managing cross-functional collaborations across teams and time zones.