PURPOSE / OBJECTIVE / SCOPE
Provide administrative support and creates balance in the time and scope of executing the project under the direct supervision of the project management function heads and the Project Administrative Senior Manager.
Assist the project function heads to ensure that all issues related to the project are clarified and completed to avoid confusion and interruption during execution process.
DUTIES & RESPONSIBILITIES
Assist PDT in the daily project management work, include but not limited to the followings:
1. Carrying out administrative duties by collection data, sorting, filing, and distributing incoming/outgoing documents.
2. Arranging meetings, presentations, seminars, and trainings being organized and call the attention of whoever needed.
3. Managing document filing system, as well as maintaining filing or records management system and other office flow procedure.
4. Attending meetings as required and pay apt attention through out the meeting to get the detail of what discussed and prepare meeting minutes.
5. Coordinating with contractors or consultants on various matters per function heads direction.
6. Keeping track of all activities and constantly remind the function heads of what to be done in case they have forgotten.
7. Intermediating between the different function division to prevent agitation that may hinder the smooth flow of project execution.
8. Assisting in preparing draft project progress report as required.
9. Typing, printing, making copies of various documents.
10. Answering phone calls and takes message as appropriate
11. Arranging business itineraries/air tickets and co-ordinate with the concerned person/company on their travel requirement.
12. Coordinating driver for necessary transportation requirement.
13. Working together with other assistants on various tasks.
14. Any other works required by the function heads and any other staffs requiring assistance.
POSITION QUALIFICATIONS
1. Language: Chinese -High Level of Literacy Skill English -Proficient
2. Computer Skill: Efficient and effective skill of office software including but not limit to word, excel, PowerPoint, outlook
3. Education: university degree
4. Work Experience: at least 2 years of administrative working experience
5. Team Work Skills and Qualification: efficient communication skill both verbal and nonverbal, active listening skills, collaboration, awareness, honesty, empathy
5. Highly Desirable: Project Adm. work experience with mixed-use property development