Vacancy –Legal Secretary of Asian Infrastructure Investment Bank (AIIB)
AIIB would like to select suitable candidates to fill the position of Legal Secretary. Monthly salary (before tax and social security insurance deduction) will be between RMB 12,000 and 17,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.
For Application: Please scan the QR code below to register with our system and upload your application details, or send your CVs in both English and Chinese with your photos to our mailbox before closing date. Please note that only shortlisted candidates will be contacted for interview.
Title:02Legal Secretary
Job Type: Outsourced (Chinese Nationality only)
Department: Legal Department
Work Hours: Full-time
Location: Chaoyang District, Beijing
Closing Date: May 10th, 2025
Monthly salary (before tax and social security insurance deduction) will be between RMB 12,000 and 17,000
The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.
Legal Department is looking for a legal secretary whose responsibilities include but are not limited to:
I.Administrative Assistance
80Receive visitors and telephone calls with tact and discretion and acts according to the nature and urgency of each including redirecting as appropriate.
80Provide background information for appointments with official visitors and/or staff members.
80Process requests for office supplies by staff.
80Draft general or administrative correspondence on own initiative or on the basis of instructions; finalize correspondence/reports for signature/clearance.
80Prepare minutes during internal meetings.
80Support the organization of meetings, workshops, seminars including developing list of participants, preparing letters of invitation, reservation of meeting rooms and hotel accommodation, dispatching of materials and liaising with participants and others involved.
80Arrange for team members’ travel, transportation, accommodation and events.
80Prepare and forward the requests for payments of consultant’s service; prepare statements of expenses forms.
II.Other Support
80Oversee and monitor the project information flow, screening, sorting and analyzing, identifying areas which need action.
80Keep abreast of the AIIB’s BoD/BoG meetings and policy documents to ensure effective and timely processing of the projects.02
80Prepare project signing package, checking language, grammar and accuracy of the legal documents prior to submitting for signature and clearance.
80Facilitate efficient process for external counsel engagement including drafting and preparing letters, processing payment in internal systems, maintaining financial records, and coordinating closely with the budget focal point to track expenditure for external legal services.
80Ensure that documents prepared by the LEG are presented in accordance with proper AIIB format.
80Print, scan, photocopy, shred and transmit of all documents prepared by the LEG.
80Take down professionals’ comments/opinions in shorthand and organize them into formal documents.
80Maintain filing systems of legal documents, and ensure timely update of internal professional filing system and all activities supported are traceable and accessible as required.
80Assist with maintaining the legal library.
80Assist professionals preparing presentation slides using Power Point and other software packages. Assist with budgetary and related matters.
80Provide cover when other secretaries are away.
Candidate Requirements:
80Bachelor’s degree or above from a reputable university; Major in English language, International Study and other relevant fields;
80Minimum 1 year of relevant administrative support experience in an international/financial institution;
80Proficient in verbal/written English and Chinese
80Excellent interpersonal, diplomatic and organizational skills as well as ability to juggle multiple priorities;
80Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation;
80Proven experience with MS Office Applications is a must.