工作目的
1. To provide necessary administrative support for all ORCSU maintenance staff.
2. To provide necessary administrative support for ORCSU support staff as well for a certain period.
3. To establish and manage administrative document system.
工作维度
1. Working in the ORCSU Maintenance & Support Organization up to 160 people.
2. Internal interface: ORCSU Maintenance Team, ORCSU Support Team, other Departments.
3. External interface: visitors from outside.
工作职责
1. Provides administrative support to ORCSU Maintenance Team in daily work, such as processing claims and invoices, arranging meetings, making travel arrangements, internal & external liaison, receiving visitors, translating, etc.
2. Provides administrative support to ORCSU Support Team as well for a certain period.
3. Maintains a supply of routine consumable and stationery items for the use of the personnel, keeping records and documents. Tracks usage and costs, and controls costs to within budget.
4. Controls and manages the administrative documents and filing for maintenance organization, and manages department document folder in IT system.
5. Co-ordinates in a timely and efficient manner between maintenance and other departments to facilitate communication to and obtain from staff information and documents.
6. Be the custodian of maintenance common office space, e.g. meeting rooms, corridors, rest areas to ensure housekeeping is observed.
7. Maintains an inventory of maintenance office equipment and furniture, ensuring that these are serviceable, and organizes the repair where necessary.
8. Record maintenance staff Standby、Call out 、OT and Time off in lieu for all maintenance staffs.
9. Makes logistics arrangement for conference, visitors, department events, etc.
10. Involve in ad-hoc tasks assigned by supervisor.
任职资格
1. Educational background:
61 A qualification from a college and above is preferred.
2. Work experience:
61 Preferably with some working experiences in administration.
3. Language proficiency:
61 Fluent in spoken and written English and Chinese/Mandarin.
4. PC skills:
61 Proficient in PC skills and basic SAP knowledge.