Position Overview
We are seeking a proactive, detail-oriented, and fast-learning Executive Assistant Intern to support senior executives in their day-to-day administrative operations. This internship offers a unique opportunity to gain hands-on experience in corporate administration, develop essential professional skills, and understand the dynamics of executive support in a fast-paced environment.
Key Responsibilities
1. Calendar & Meeting Management
o Assist in scheduling and coordinating meetings, appointments, and travel arrangements for executives.
o Prepare meeting agendas, take minutes, and track action items to ensure follow-up.
2. Document Preparation & Management
o Draft, format, and proofread business documents, including reports, presentations, memos, and correspondence.
o Maintain both digital and physical filing systems to ensure efficient documentation and retrieval.
3. Communication & Coordination
o Serve as a point of contact between executives and internal/external stakeholders.
o Handle phone calls, emails, and guest接待 with professionalism and discretion.
4. Administrative Support
o Assist with office management tasks such as supply ordering, expense reporting, and invoice processing.
o Support planning and execution of company events, trainings, and team activities.
5. Ad-hoc Projects
o Conduct research, compile data, and prepare summaries or briefs as assigned.
o Provide general support to ensure smooth operation of the executive office.
Qualifications
1. Education
o Currently pursuing a Bachelor’s degree or higher in Business Administration, Communications, Secretarial Studies, English, or a related field.
2. Skills
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
o Strong written and verbal communication skills in English; additional language skills are a plus.
o Excellent organizational skills and ability to multitask with high attention to detail